Bachelor Party Planning 101: A Guide for the Best Man

As the Best Man, one of your biggest responsibilities (aside from the speech) is planning an epic bachelor party that the groom will never forget. Whether you’re going for a wild weekend in Vegas or a laid-back adventure, this guide will help you plan the perfect bachelor party, all without the stress.

Step 1: Consult the Groom

Why It Matters: The party is all about the groom, so his preferences should be the top priority.

✔ Ask About His Ideal Party: Does he want a Vegas-style weekend, a sports getaway, or something chill? 

✔ Set Boundaries: Some grooms may prefer a more low-key celebration, so avoid surprises he might not be comfortable with. 

✔ Choose the Guest List: Make sure you invite the right people: groomsmen, close friends, and possibly family members. 

✔ Pick the Right Date: Check with the groom and key guests for availability.

Pro Tip: Avoid planning the party too close to the wedding, because no one wants to show up exhausted or hungover on the big day!

Step 2: Set a Budget Everyone Can Afford

Why It Matters: A great bachelor party doesn’t have to break the bank, but it’s important to know what everyone can afford.

✔ Discuss Costs Early: Set a realistic budget based on travel, accommodations, activities, and food/drinks. 

✔ Be Upfront About Expenses: Make sure everyone knows what they’re expected to pay before committing. 

✔ Consider a Shared Fund: Use apps like Splitwise or Venmo for easy expense tracking. 

✔ Look for Group Discounts: Many venues and activities offer deals for large parties.

Pro Tip: If possible, cover the groom’s expenses as a gift from the group.

Step 3: Choose the Perfect Destination

Why It Matters: The right location sets the tone for the entire bachelor party.

Top Bachelor Party Destinations:

✔ Las Vegas, NV – Nightclubs, casinos, and all-night entertainment. 

✔ Miami, FL – Beaches, bars, and luxury yacht parties. 

✔ Austin, TX – Live music, BBQ, and craft beer. 

✔ Nashville, TN – Southern charm with a lively bar scene. 

✔ New Orleans, LA – Jazz, Bourbon Street, and legendary food.

✔ Tulum, Mexico – Beachfront villas, tequila tastings, and adventure tours. 

✔ Denver, CO – Outdoor adventures like skiing, rafting, and brewery tours. 

✔ Montreal, Canada – European vibes, top-tier nightlife, and great food.

Pro Tip: If travel isn’t an option, consider a local weekend retreat, such as a cabin rental or a golf/spa weekend.

Step 4: Plan the Activities

Why It Matters: A well-structured itinerary ensures there’s something for everyone to enjoy.

Classic Bachelor Party Activities:

✔ Sports Weekend – Catch a live game or book a golf getaway. 

✔ Adventure Activities – Go skydiving, deep-sea fishing, or white-water rafting. 

✔ Casino Night – Poker, blackjack, and high-stakes fun. 

✔ Brewery or Whiskey Tour – Great for laid-back groups who love quality drinks. 

✔ Club & Bar Crawls – Hit the best nightlife spots in town. 

✔ Outdoor Retreat – Rent a cabin for hiking, fishing, and bonfires. 

✔ Concert or Festival – Surprise the groom with tickets to see his favorite band. 

✔ Classic Bachelor Night Out – VIP bottle service, a comedy club, or a private rooftop lounge.

Pro Tip: Keep some downtime in the itinerary—nonstop partying can lead to burnout.

Step 5: Logistics & Accommodations

Why It Matters: Smooth logistics prevent last-minute headaches and keep the trip stress-free.

✔ Book Accommodations Early: Choose hotels, Airbnbs, or resorts based on the group’s budget and party style. 

✔ Arrange Transportation: Rent a party bus, limo, or assign designated drivers. 

✔ Make Restaurant Reservations:Large groups should book in advance, especially for high-end spots. 

✔ Confirm Guest List & Payments: Ensure all attendees have RSVP’d and covered their portion of the trip.

Pro Tip: Consider renting a bachelor party house instead of hotel rooms for a more private and cost-effective option.

Step 6: Bachelor Party Etiquette & Rules

Why It Matters: Setting some basic ground rules helps ensure a drama-free celebration.

✔ Respect the Groom’s Boundaries: No surprises or activities he wouldn’t be comfortable with. 

✔ Don’t Let Anyone Go Overboard: Have fun, but don’t let things get out of control. 

✔ Look Out for Each Other: Make sure no one gets left behind or stranded. 

✔ Split Costs Fairly: Avoid awkward money conversations by planning expenses in advance. 

✔ Capture the Memories (But Discreetly): Take photos, but respect privacy—some moments should stay off social media.

Pro Tip: Have a designated “point person” to keep things organized and ensure everyone stays on track.

Final Thoughts

A bachelor party is about celebrating the groom’s final days before marriage with good friends, great memories, and zero stress. Whether it’s a wild weekend in Vegas or a laid-back golf retreat, thoughtful planning ensures an unforgettable experience for everyone.

Need help planning the ultimate bachelor party? I Do Co. offers full-service party planning to make the groom’s send-off stress-free and epic!

Schedule a Free Consultation